![]() Normal – This is the default text Style unless you consciously change it.Ninety percent (or more) of the time, you’re going to be using one of the following Styles or groups of Styles: The rest are going to come into play when you use certain features (like a Table of Contents, bullets & numbering, etc.). You’re probably going to consciously use only a handful of Styles in a particular document. For this post, however, let me just say this. Since she’s enrolled in the Styles course, I was able to point her back to specific videos with some additional instructions. With 200 styles to choose from, how do I know which one to pick? I can’t tell them apart. Once you understand that different Styles control the heading and the TOC entry, it’s a lot easier to understand why these kinds of inconsistencies occur. You can have ALL CAPS in the body of the document but formatted another way (Title Case, Sentence case, etc.) in the Table of Contents. Word is designed to let you have it both ways. To paraphrase a particular superhero’s uncle, “with great power and flexibility come great complexity.” What I mean is, there’s no “problem” to fix here. Why do they have to make everything so complicated? The obvious solution would be to have the designers of MS Word fix the problem, and a LOT of others …. To be fair, it’s not one of those things that’s especially obvious, as demonstrated by another comment I received from someone else: I never would have figured that out! Thanks so much. This is one of those times when knowing what’s happening behind the scenes with Word Styles comes in really handy! As she put it: You can force all sorts of formatting within a Style – font formatting like all caps, paragraph formatting like indentation, even numbering. But they behave differently, especially in a situation like this. So I asked her, “Are the headings themselves typed in all caps, or is the heading Style forcing them to be in all caps?” You’ve checked and cross-checked and IT’S STILL NOT RIGHT! I can’t figure this out! I’ve double checked and they are Heading 1 with all caps–and they are all caps in the body of the brief. But, even though my Heading 1 is all caps, it shows up in the TOC in lower case (except for one of the headings, APPELLANT’S OPENING BRIEF). I am using Styles for my document headings in my appellate brief. One Styles course student was building her Table of Contents (TOC) using her heading Styles: WHY ISN’T IT ALL CAPS IN THE TABLE OF CONTENTS?” Here are a couple of interesting questions and my answers: Get really good ideas every day: Subscribe to the Daily Dispatch and Weekly Wrap (it’s free).Since the Styles course opened, I’ve gotten questions from students about specific situations they’re seeing. Illustration © Subscribe to Attorney at Work However, once you reset your default fonts, at least your days of adjusting the fonts every time you start a document are behind you.Ĭlick here to read more of Deborah’s Microsoft Office tips. This doesn’t affect documents you receive from others or any existing documents you created. Now Every New Document You Start in Word Will Use the Microsoft Office Fonts You Prefer ![]() Save everything you’ve done by clicking Set as Default on the Design tab (next to the Colors and Fonts buttons). Word will ask whether you want to make this the default for this document only or for all future documents based on the Normal template. Select +Body and the size text you want, then click Set as Default in the lower left-hand corner. Go to the Home tab and click on the small launcher arrow in the lower right-hand corner of the font section to go to the Font dialog box. Once you reset the font style, the default text size is an easy fix, too. Then you can name your preferred font set before clicking Save. Just use the drop-down for each to find a font more to your liking. ![]() This is where you set the two Styles I told you about earlier, +Body and +Headings, which in turn control basic settings for many of the other Styles in a Word document. On the left, you’ll see Heading font and Body font. That’s going to take you into the Create New Theme Fonts dialog box. From here, you want to choose Customize Fonts. Clicking on Fonts will give you a list of preconfigured font sets. Over on the far right is a drop-down called Fonts. These settings are found in the Design tab (introduced into Microsoft Word with version 2013). Fortunately, you can permanently change just two Styles (+Body and +Headings) to give your documents a more businesslike typeface. One of the most persistent frustrations legal users have with Microsoft Word fonts is the default font settings. If you’re sick of MicroSoft word fonts Calibri and Cambria, change your default heading and body styles so you can start every new Word document with the fonts you prefer.
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